Posts Tagged ‘Sales Analysis’

How Many Companies Analyze Their Wins, Losses and No Decisions and Use That Information for Sales Training?

Tuesday, December 15th, 2009 by admin

Peter Ostrow of the Aberdeen Group recently published an insightful article titled Sales Training: Translating Tribal Selling Knowledge into Bottom-Line Productivity. In this article Ostrow clearly identifies key areas where sharing of tribal knowledge within a company’s salesforce is a necessary element create a “Best In Class” organization. But, as well written and detailed as this report is by the Aberdeen Group, it misses a critical area of application; the use of tribal knowledge to analyze and impact the sales pipeline itself and to learn from Wins, Losses and No Decisions.

This is an area that many companies don’t value enough or spend enough time analyzing. While most companies have an end of month sales meeting to discuss deals that were closed, lost, or pending, true analysis of the client decision making process is never really conducted and so opportunities to learn from the tribe is lost. These companies can’t really understand why they are winning, or more importantly why they are losing opportunities in which their salespeople are engaged. They miss the opportunity to spot trends, identify weaknesses, and share best practices. As a result, these companies are unable to capitalize on those strategies and activities that help them win business.

But Win/Loss learnings are only the tip of this analytical iceberg. One of the most overlooked aspects of the sales pipeline is those No Decision opportunities that linger and never close. Such opportunities block up the pipelines of so many salespeople. The problem is that many sales managers don’t have a formal process in place to properly analyze these stagnating prospects so that they can use them to train sales staff on identification and course correction techniques.

So, I’m curious…How many of you actually conduct Win/Loss/No Decision analysis, and what do you do with that information?

Why is My CRM Not Enough?

Tuesday, December 15th, 2009 by admin

Companies spend millions each year implementing technology and/or systems to help them manage and track customers.  Their goal, besides client satisfaction, is to be able to capture customer intelligence that can then be utilized by marketing teams (to enhance collateral materials), sales team (to help prioritize outreach efforts), and executives (trying to forecast and wrap their arms around the dynamic sales process).

No matter what system an organization has implemented, I find that sales reps are still complaining about utilizing them.  I’ve heard it all—everything from complaining how long it takes to key in all their information, to the cumbersome non-intuitive nature of the technology, to people being paranoid about posting their contacts in a centralized system and having competing team members steal their leads.

Despite all the complaining I’ve heard about CRM systems, I usually don’t get the REAL reason why sales people don’t appreciate them.   The main issue, in my opinion, is that sales people are not convinced about how these CRM tools are helping THEM.

Trust me when I say that sales people are open to anything that will accelerate the sales process and help them close deals.  Particularly during a complex sale that requires expertise and persistence to win major contracts.  If sales people truly believed that in-house CRM systems did that, they would not have a problem utilizing them.  So what’s the issue?

Every system has their particular nuances, but a common denominator I find is that these systems are not providing that real time information they need in order to meet their quota.  Yes, the system helps them track their own activity (and that of their existing clients) but most sales people are judged by the new deals they are able to bring to the table.  Sales people can’t regularly meet their quota by continuously up selling and penny-pinching existing clients—they need to add new ones on a regular basis.  Most CRM systems don’t provide the real time data that they need to get new deals through the sales funnel and, if it doesn’t do this, it is not helping sales in the way they need.

So what do sales people do?  They take matters into their own hands.  They utilize external tools, rather than internal data, to get the information they need to close the deal.  They update/review these systems when necessary—often at the end of the week/month when senior management is pulling a report.  And ultimately they ensure the job of an individual inside the company whose goal is to force sales people to use a system they hate on a regular basis —I would hate to be that person!

Technology is evolving and CRM systems are continuously being enhanced to manage the changes in customer behaviors and the buying process. Companies need to look into these emerging and cutting edge enhancements in order to truly help sales get their job done.

I am proud to represent one of these tools, Compendian’s CIS, but there are many other tools out there.  Sales people are driven and passionate about what they do and the most important thing you can do for your organization is provide them with the right tools that will direct that energy into boosting your bottom line.

Sales Leadership On the Field and In Office

Tuesday, December 15th, 2009 by admin

The recession has meant a lot for different people but, for those sales representatives working double time to keep their respective companies afloat, these times have put a microscope on the day-to-day process and productivity of each team member.  It is probably an uncomfortable feeling for those used to working independently, but I see this as a golden opportunity for sales team members and executives to take their professional efforts to the next level.

There are so many inefficiencies within sales —both with the field reps interfacing with clients as well as with sales support teams producing irrelevant tools and processes.  So how can you take advantage of this emphasis on sales activity to showcase your abilities–both as a closer of businesses and as a leader within your organization?  How can you refocus the lens emphasizing its attention on short term activities versus both strategic and tactical discrepancies that need to be adjusted to creating a stronger sales team?  In order to leverage this opportunity to shine, consider a few ideas:

Capture Sales Process, Client, and Industry Details. Just because you may not be closing as quickly as before, it doesn’t mean you need to spend less time gathering industry knowledge and improving the sales process to help you (and your department) with future pitches.  Many organizations have a short term view of results.  However, recessions are times that challenge an organization’s ability to act quickly AND strategically, and this is where you can shine as a leader and showcase your determination.  For example, is this the time to think about innovative and collaborative ways to accelerate the sales process?  Have you thought about focusing your efforts on programs that activate your greatest sales force, existing customers, versus finding new ones?  When was the last time you got an updated brief on the most recent activities of a key industry for your organization?

Internal Networking. As a sales professional, you’re probably used to mingling at networking events or with key executives within a client’s organization.  However, have you applied these same principals when interfacing with associates at the company where you work?  Most sales reps are used to working outside of the office but, what many reps don’t realize is that organizations are directing most of their company’s efforts to support sales.  Sales professionals often interpret this attention simply as added pressure as opposed to an opportunity to be heard and exert sales leadership across departments.  Think about this next time you attend a product management meeting or when mingling in the kitchen with other floor colleagues.

Build relationships – Not only is it important to intersect with your clients and talk about business, it is also important that you pepper your interactions with activities strictly dedicated to  building relationships contacts inside and outside the office.  By building relationships I mean having conversations that don’t just “sell” but are focused on getting to know different aspects of that individual.  This may seem like “sales 101” advice but, with all the multi-tasking and accelerated rate of production, this seems like a forgotten art.  If you’re utilizing technology to keep up with people, then avoiding the “hard sell” is particularly important when building online relationships through social media channels.  I often tell the sales teams I train that, when building online relationships, usually the “long term” client relationship strategy often creates the quickest response.

There are many more elements to remember but, by implementing these, you’ll adjust your mindset (as well as those around you) to think about the core leadership elements that got your company off the ground and often make up the DNA of most successful sales individuals.

Is Your Sales Model Broken? Sales Methodologies Need to Adapt to the Customer’s Buying Methodology

Tuesday, December 15th, 2009 by admin

Traditional sales models focus solely on moving product and they push prospects to make an immediate purchase.   In addition, salespersons have a get in and get out mentality—they focus on product features, negotiates a fair price, quickly write up the order, and turn fulfillment over to customer service.  So what is wrong with this process?

It’s no longer working.

The economy aside, many sales organizations report that more than 2 out of 5 sales people were unable to meet sales goals and quotas in 2008.  How many are exceeding sales goals?  Anecdotal analysis says that 20% of the sales staff accounts for 60% of goal.  But more likely, it’s 10% driving 80% of sales.

For those that disagree with me and think the “flipping clients” process is working, why aren’t more sales people more successful?  If it works, why aren’t more sales goals being reached?

The model doesn’t work because the customer has been lost in the process. Customer touch points aren’t alignment across sales and marketing.  Sales representatives forget about what drove a particular customer to purchase—-focusing not on their customer’s needs, but sales goals instead.  Furthermore, clients are tired of feeling like another sales transaction — they want to feel their vendors are providing them with customized sales solutions that eliminate their pain points.  This is true whether you are a small or large organization and handling direct or consultative selling.

In order to adjust to customer’s expectations, sales organizations will need to invest in solution platforms that better align their goals with a new customer centric buying process.  Many organizations have implemented CRM systems like SalesForce and, while helping sales teams stay organize as well as track and forecast activity, it isn’t the sole solution that organizations need.  You need to consider other tools that are designed to empower sales teams to gain key information, on demand, in order to help the client feel their business is important.

Competition has never been more fierce and keeping a client has never been as important as today in order to weather challenging times.  Make sure you are strengthening your connection with your greatest asset, your customers, in order to keep a flow of repeat business to your organization.

There Has to Be a Better Way of Providing Sales Support Information

Tuesday, December 15th, 2009 by admin

How many sales organizations spend a significant portion of their operational budget developing marketing and sales support materials only to have them sit in boxes unused?  I recently read that large B2B marketing organizations spend approximately $10K in time and effort, per sales person, producing some 10 to 20,000 documents to support the sales process.  However, most of these documents are never seen or utilized by sales! Basically, in these difficult times when organizations need to find businesses opportunities wherever they can, sales reps are not getting or utilizing the materials they need.

As a former sales executive, I am not surprised by this.  Nor am I surprised by CSO Insights’ most recent Sales Performance Optimization survey.  They reported that in 2008 the percentage of salespeople failing to hit their sales quota rose from 38.8% to 41.2%. In its summary, the CSO Insights survey said that one of the most important steps organizations could take in 2009 and beyond is improved sales effectiveness.   Salespeople need to be more effective at selling, and standard CRM tools don’t solve the core issue here.  Having managed large sales teams in the past, I can tell you that most sales people don’t need to make more calls —they need to make more GREAT sales calls.

I have seen firsthand the discrepancy between sales and marketing.  The problem is that these teams are operating from different sources of data and not collaborating.  Sales people are interfacing with clients, prospects and the marketplace –gathering important information to help them pinpoint their pitch.  Marketing teams are generally working in a vacuum and focused on finding new ways of presenting the same old information and hoping a new look and feel or gimmick will capture the attention of a prospects.  Marketing information is generally not adapting as quickly as the marketplace.

Clients are smarter than that and the marketplace is far too competitive for the disconnect between sales and marketing to continue in an organization that plans on surviving these difficult times.  Clients have leaner budgets and are trying to make sure that the vendor they select truly understands them and their challenges.  Trust me when I say that clients are looking beyond the gloss!

Like other sales executives, I am always looking for ways to shorten the sales cycle.  Given this discrepancy between sales and marketing departments, throughout my career I have had to rely on myself (and often work double time) to reach my quota.  I’ve had to work harder but, looking back, I didn’t necessarily work smarter.

Now, when I speak at seminars and conferences, I often share my experiences and propose strategies that can help create sales efficiency with the company and with sales reps.  Approaches that make adjustments from the inside out!   My experience is one of the reasons I am so passionate about Compendian and, if leaving a legacy of cooperation between sales and marketing makes up the tail end of my career, I will take it.


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